Description
About the Role
Seasons Care Dietitian Network is Canada’s leader in Seniors Nutrition, partnering with Long-Term Care and Retirement Homes since 1996. We are seeking a motivated Administrative Assistant to support our growing team. This role offers flexibility, skill development, and the chance to contribute to meaningful work that impacts Seniors’ lives.
The Ideal Candidate
- Positive and collaborative — enjoys working with others, contributes to a supportive team culture, and brings a fun, upbeat attitude.
- Stable and dependable — reliable in commitments, consistent in performance, and grounded in life, ensuring long-term fit.
- Growth-minded — eager to learn, open to feedback, and motivated to expand skills in administration, digital engagement, and communications.
- Solution-oriented — approaches challenges with creativity and practicality, finding ways to improve processes and outcomes.
- Detail-focused yet adaptable — balances accuracy with flexibility, able to pivot smoothly in a fast-paced environment.
- Strong communicator — clear, professional, and warm in both written and verbal interactions, reflecting Seasons Care’s Resident-centered values.
- Tech-comfortable and curious — confident with digital tools, willing to explore new platforms and trends to enhance organizational presence.
- Mission-driven — genuinely motivated by making a difference in Seniors’ lives and contributing to a values-based organization.
Why Join Us
- Flexibility and Balance – Flexible schedule and work-life balance
- Support and Mentorship – Personalized onboarding and one-on-one support
- Career Development – Opportunities for professional growth and advancement
- Awesome Culture – A diverse, inclusive, collaborative, passionate, fun, and supportive team culture
- Fulfillment – The chance to make a difference in the lives of Seniors
Accessibility & Inclusion
- Seasons Care is committed to diversity, equity, and inclusion. We welcome applications from First Nations, Métis, and Inuit peoples, racialized persons, and those who identify as LGBTQ+. We accommodate individual needs in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).
Qualifications
Essential:
- Strong organizational, time management, and problem-solving skills
- Excellent verbal and written communication skills
- Ability to multitask and perform under pressure in a fast-paced environment
- Advanced proficiency in Microsoft Office Suite
- Attention to detail and accuracy with a solution-oriented mindset
- Self-motivated, eager to learn, and able to work independently and collaboratively
- Strong interpersonal skills and ability to build positive relationships
Preferred:
- Administrative or HR/recruitment experience
- Bachelor’s degree in Business Administration, Human Resources, Communications, or related field
- Experience with Zoho Products, Canva, or similar digital tools
- Background in communications, digital engagement, or event coordination
Responsibilities
- Collaborate with the Operations Team to design, refine, and implement innovative recruitment strategies
- Drive creative outreach using social media and other platforms to attract new candidates
- Screen and manage candidates through interviews and ongoing communication
- Maintain and engage candidate databases; complete reference checks for successful candidates
- Post job opportunities and manage applicant flow
- Perform administrative and clerical tasks as assigned
- Manage digital document storage and complex databases; recommend process improvements
- Organize and schedule meetings, events, tradeshows, and seminars
- Create and post engaging content on social media platforms; interact professionally with followers and partner organizations
- Monitor digital trends and recommend strategies to enhance online presence
- Produce blog content and quarterly newsletters for clients and stakeholders
- Create, animate, and automate presentations and educational materials
- Continuously assess and refine recruitment and administrative processes using feedback and best practices
- Provide additional administrative and operational support as needed